Job Announcement – Human Resources Assistant

U.S. Mission:                                     U.S. Embassy Sofia
Announcement Number:                 2018–Sofia-21
Position Title:                                    HUMAN RESOURCES ASSISTANT
                                                            (Local Social Security and Tax Administrator)
Opening Period:                               June 28, 2018 – July 8, 2018
Series/Grade:                                    LE 305 07 (full-performance level) LE 305 06 (developmental level)

NOTE: Due to the required job specific knowledge, skills and abilities, the selected applicant will be hired at a developmental level one grade lower than the full performance level.

For More Info:      Human Resources Office

Mailing Address: U.S. Embassy Sofia, Human Resources Office|
16 Kozyak, 1408 Sofia
E-mail Address:

Who May Apply:                              All Interested Applicants /All Sources

Security Clearance Required:       Local Security Certification

Duration Appointment:                  Indefinite subject to successful completion of probationary period

Marketing Statement:  We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply

Summary: The U.S. Mission in Sofia, Bulgaria is seeking eligible and qualified applicants for the position of Human Resources Assistant (Local Social Security and Tax Administrator).

The work schedule for this position is full time – 40 hours per week.

Start date: Candidate must be able to begin working within a one month of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position:  No


Prepares and submits on time the monthly social security and tax information to the Revenue Agency for the locally employed staff (declaration 1 & 6); works with the Payroll Center in Charleston, South Carolina, to process any due adjustments. Processes annual tax reconciliation. Tracks Revenue Agency reports for abnormalities and reconciles payments with the Embassy Financial Office. Submits sick leave certificates and other required forms and information for payment to the National Social Security Institute. Advises employees on their eligibility and conditions for receiving local social security and health benefits. Responds to inquiries and assists with other social security and tax related matters related to local staff employment at the Embassy. Provides other human resources and administrative support.

Qualifications and Evaluations

EDUCATION:   At least two years university or college studies are required.


EXPERIENCE:  Two years progressively more responsible work experience in Bulgarian social security and tax processing, accounting, bookkeeping or related administrative field.

JOB KNOWLEDGE:  Good knowledge of Bulgarian labor code, social security code, tax code, other pertinent regulations, and local institution structure.



Level 4 (write/read/speak) Bulgarian; Level 3 (write/read/speak) English. English proficiency will be tested.


  • Excellent computer skills (MS Word, Excel, Access, PowerPoint).
  • Ability to organize, prioritize work, and complete tasks within deadlines.
  • Tact and diplomacy in dealing with employees and external counterparts.
  • High precision in work with numbers.
  • Should keep confidential the personal information submitted by employees.


All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Benefits:  The US Mission provides competitive benefits package in addition to the base pay salary.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Other information:

HIRING PREFERENCE SELECTION PROCESS:  Applicants in the following hiring preference categories are extended a hiring preference in the order listed below.  Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.


(1)          AEFM / USEFM who is a preference-eligible U.S. Veteran*

(2)          AEFM / USEFM

(3)          FS on LWOP and CS with reemployment rights **

* IMPORTANT:  Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification.  A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.) and for additional employment considerations, please visit the following link:

How to Apply:  All candidates must be able to obtain and hold a local security certification. Applicants must submit a Universal Application for Employment (DS-174) which is available on U.S. Embassy Sofia website

To apply for this position, applicants should electronically or via mail submit the documents listed below.

Only applications received in the Human Resources Office before the closing date of this job notice will be considered. Only short–listed candidates will be contacted for testing and interview.


Required Documents:  Please provide the required documentation listed below with your application:

  • DS-174
  • Residency and/or Work Permit for non-Bulgarian citizen
  • DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation

(if applicable)

  • SF-50 (if applicable)
  • Letter(s) of recommendation (if available)
  • List of references

What to Expect Next:  Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information:  the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission in Sofia, Bulgaria.